Functional Analyst / Lead Functional Analyst – HCM

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Human Resources

Posting End Date: 05/31/2022 at 11:59PM HST

BRIEF POSTING DESCRIPTION:

The P EW ENTERPRISE FUNCTIONAL SOFTWARE SVCS Department of the P SOFTWARE APPLICATION SVCS Division at Hawaiian Electric Company has 1 Management vacancy available as either the Functional Analyst or Lead Functional Analyst (whichever level is most suited to the qualifications of the applying candidate). This position may be filled on Oahu, Maui, or Hawai’i Island. (Role: PROFESSIONAL)

JOB FUNCTION:

Provides corporate-wide support for implementation and optimization of policies, programs, projects and procedures for the following SAP functional areas and processes:

Primary:

• ECC Time Management (TIME/CATS/FIORI)

Secondary:

• ECC Payroll
• ECC Benefits
• SuccessFactors (Employee Central, Recruitment, Learning Management, Compensation, Goals and Performance Management, Onboarding, Succession Planning)

Functional Analyst

Assists with configuration to support solutions and processes utilizing SAP. Responsible for resolving functional, configuration, and data errors in the system, providing Level 1 functional support, developing functional documentation and specifications, and coordinating development efforts with the technical resources within the SAP. Works closely with other Lead Functional Analysts and functional administrators and business users across the Companies (Hawaiian Electric, Maui Electric, and Hawaii Electric Light) to design, implement and enhance work products and processes.

Lead Functional Analyst (LFA)

Performs configuration to support solutions and processes utilizing SAP. Responsible for resolving functional, configuration, and data errors in the system, providing Level 2 functional and technical support, developing functional and technical documentation and specifications, creating business process definitions, and coordinating development efforts with the technical resources within the SAP platform. Works closely with functional administrators and business users across the Companies (Hawaiian Electric, Maui Electric, and Hawaii Electric Light), as well as other Lead Functional Analysts to design, implement and enhance work products and processes.

ESSENTIAL FUNCTIONS:

• Coordinate and facilitate corporate-wide efforts to maximize the consistent application of SAP policies, programs, projects and procedures by providing to process owners in all process areas in Hawaiian Electric, Maui Electric and Hawaii Electric Light:

• Define and lead individual SAP solutioning efforts from defining user requirements through implementation
• Define and implement Key Performance Indicators (KPIs)
• Establish process/workflow improvement priorities for respective process areas in conjunction with the overall organization’s improvement goals
• Participate in process design activities and workshops (business blueprinting)
• Review/approve definitive business processes for alignment with SAP technologies/architectures. Evaluate changes to business processes and determine system impacts
• Approve (or reject) systems changes impacting business processes
• Act as a change agent for business process adoption and improvement. Help manage changes that result from new requirements, defects, or incidents through the implementation process.
• Plan business process and functional application solutions
• Create or modify business process definitions and functional specifications
• Assist in defining and validating business requirements, including the identification and assessment of gaps between such requirements and SAP functional capabilities.
• Maintain system solution design documents and testing documentation
• Develop scripts and test data for testing SAP processes, perform the testing
• Facilitate functional workshops with business staff. Act as a liaison to business analysts for changes that impact the functional processes in SAP.
• Provide functional support in user training
• Maintain FAQs – Application Questions
• Provide training to process owner(s) and end users for any changes resulting from problem resolution
• Monitor and ensure that SAP is operating efficiently and the data between ERP modules of SAP and ancilliary systems are consistent. Resolve data process errors in a timely manner.
• Aid technical team members when necessary in explaining business process or functional requirements
• Escalate risks or issues to Senior Lead Functional Analyts. And/or the Business Solution Architects
• Program/adapt, test, troubleshoot, document, and implement SAP and SAP-related information systems and/or applications to meet customer needs (new or modifications).
• Evaluate business or technical software (Unix, client-server, desktop/laptop, tablet, and/or smart-phone) that meet customer needs. This includes review of alternatives and support for cost/benefit reviews

Provide Level 2 functional and technical support and perform configuration and functional design.

• Investigate functional problems & requirements
• Provide functional advice and solutions
• Scope and estimate changes
• Plan and perform functional impact assessment of changes, including support packs & patches
• Identify and coordinate application of the OSS Notes
• Support technical teams (middleware, reporting, etc.) by providing SAP functional expertise

Review and coordinate all modifications and fixes to SAP software. Serve as a corporate point of contact with SAP. . Work with process area functional administrators, power users and end users in the testing and approval of software modifications and fixes provided by SAP. Ensure policies and procedures are in place for adequate global security profiles, position authorities and system control, and ensure appropriate table files are maintained.

Support SAP Administrators, programmers and other Functional Administrators in the testing of SAP modifications, fixes, and the planning and implementation of new releases.

• Create functional and business test cases
• Record and document all test tool design configuration and changes
• Manage full test cycles on SAP including go-live
• Report on test preparation, test execution and defect progress and trends
• Drive test cases creation with business and application support teams
• Qualify and certify testing of objects and changes to production

Assist stakeholders and users in the development of appropriate reports; review and assist with the maintenance of the global User Procedure Documents; assist with the development of new documents as appropriate. Assist with Security administration as related to access controls as needed.

• Perform Job configuration in the SAP system
• Create change requests for the job scheduling and coordination of moving the job configuration to the production environment

Subject matter expert and owner of all aspects of the SAP Security administration as related to access and segregation of duty controls and other process area systems.

Performs detailed analysis and design of SAP and SAP-related information systems, including new system development or modification or integration of existing systems. Configure, program/adapt, test, troubleshoot, document, and implement SAP and SAP-related information systems and/or applications to meet client/customer needs (new or modifications). Coordinate and/or handle second-level technical support for Help Line, as needed.

Remain on-call/available for both scheduled and unscheduled work. Said work is occasionally required outside normal business hours and on weekends.

BASIC QUALIFICATIONS:

Knowledge Requirements

Functional Analyst

• Knowledge of database management and security concepts and techniques normally acquired through college level courses or equivalent experience.
• Degree in Computer Science , Management Information Systems, Engineering or similar, or equivalent experience required.
• Working knowledge of personal computers and web-based programs and related software, preparation of reports, and evaluation new software enhancements.
• Working knowledge of functional area policies, procedures and work processes.
• Working knowledge of SAP profiles and security access for SAP programs and reports.
• Working knowledge of SAP table structures and functions.
• Working knowledge of SAP standard reports.
• Basic knowledge of other related systems that integrate with SAP.
• Thorough knowledge of the principles of information and office technology management normally acquired through college level courses or equivalent experience
• Working knowledge of utility business, business and/or engineering principles & practices desirable
• Working knowledge of Unix, client-server/multi-tier, and workstation/PC/Internet/Mobile technologies and systems development
• Good understanding of application interfacing concepts, basic reporting and database development and support
• Ability to document and execute an integrated test plan and a user acceptance test plan.
• Ability to maintain status of tasks, defects, issues, and support requests on a daily basis in an appropriate tool.

Lead Functional Analyst (LFA)

• Thorough knowledge of SAP modules. Demonstrated proficiency in SAP Interactive-web and support task functions.
• Thorough knowledge for all security administration risk, controls and compliance requirements for the SAP .
• Thorough knowledge of database management and security concepts and techniques normally acquired through college level courses or equivalent experience.
• Degree in Computer Science , Management Information Systems, Engineering or similar, or equivalent experience required.
• Working knowledge of personal computers and web-based programs and related software, preparation of reports, and evaluation new software enhancements.
• Working knowledge of functional area policies, procedures and work processes.
• Working knowledge of SAP profiles and security access for SAP programs and reports.
• Working knowledge of SAP table structures and functions.

• Working knowledge of SAP standard reports.
• Thorough knowledge of other related systems that integrate with SAP.
• Thorough knowledge of the principles of information and office technology management normally acquired through college level courses or equivalent experience.
• Working knowledge of utility business, business and/or engineering principles & practices.
• Working knowledge of Unix, client-server/multi-tier, and workstation/PC/Internet/Mobile technologies and systems development.Excellent understanding of application interfacing concepts, basic reporting and database development and support
• Ability to document and execute an integrated test plan and a user acceptance test plan.
• Ability to translate business requirements into technical design and maintain comprehensive functional and technical documentation.
• Ability to comply with, and contribute to, system configuration standards and guidelines.
• Ability to maintain status of tasks, defects, issues, and support requests on a daily basis in an appropriate tool.

Skills Requirements

Functional Analyst

• Familiarity with SAP and SAP related products/technologies related to Enterprise Resource Planning (ERP), and the disciplines contained within Human Resources areas. 
• Strong interpersonal skills to direct, influence, motivate and persuade various groups or individuals.
• Skills and abilities to work with a variety of individuals occasionally dealing with sensitive, difficult or confrontational issues and the ability to handle such issues with professionalism by using tact, courtesy, respect and discretion.
• In-depth analytical, computational, organizational and time-management skills to handle various projects.
• Ability to work collaboratively as a member of a team.
• Ability to develop/maintain strong positive relationships with leaders and members of the community and government.
• Demonstrated ability to remain flexible in a demanding work environment and adapt to rapidly changing priorities and strategic direction. Ability to conceptualize new ideas quickly.
• Effective written, oral, and presentation communication skills. Ability to speak to groups of various sizes and teach simple to complex skills and processes to individuals and groups.
• Strong analytical, organizational, and conceptual skills to assess complex technical issues, and recommend and implement solutions.
• Able to employ project/program life-cycle techniques (e.g., SDLC) in programming and/or analysis projects for both custom and vendor-supplied software.

Lead Functional Analyst (LFA)

• Thorough knowledge/familiarity with SAP and SAP related products/technologies related to Enterprise Resource Planning (ERP) and the disciplines contained within the Human Resources areas.

• Strong interpersonal skills to direct, influence, motivate and persuade various groups or individuals.
• Supervisory/leadership skills and abilities to work with a variety of individuals occasionally dealing with sensitive, difficult or confrontational issues and the ability to handle such issues with professionalism by using tact, courtesy, respect and discretion.
• In-depth analytical, computational, organizational and time-management skills to handle various projects.
• Ability to work collaboratively as a member of a team.
• Ability to effectively interact with people at all levels within the company.
• Ability to develop/maintain strong positive relationships with leaders and members of the community and government.
• Demonstrated ability to remain flexible in a demanding work environment and adapt to rapidly changing priorities and strategic direction. Ability to conceptualize new ideas quickly.
• Effective written, oral, and presentation communication skills. Ability to speak to groups of various sizes and teach simple to complex skills and processes to individuals and groups. Ability to communicate and work effectively (written and oral) with a variety of individuals (e.g., working with customers to ensure successful projects).
• Strong analytical, organizational, and conceptual skills to assess complex technical issues, and recommend and implement solutions.
• Able to employ project/program life-cycle techniques (e.g., SDLC) in managing programming and/or analysis projects for both custom and vendor-supplied software.
• Demonstrated interpersonal skills; in-depth analytical and conceptual skills to handle various projects and programs; ability to independently plan, direct and perform work for self and others.

Experience Requirements

Functional Analyst

• A few (1-2) years experience in ERP business processes and/or end user functions in the Human Resources area.
• A few (1-2) years experience in project development, implementation, monitoring, evaluation and assessment of SAP based business solutions.
• A few (1-2) years of analytical experience in simple to complex systems

Lead Functional Analyst (LFA)

• Several (3-5) years experience in ERP business processes and/or end user functions in the HCM arena.
• Several (3-5) years experience in project development, implementation, monitoring, evaluation and assessment of SAP based business solutions.
• A few (1-2) years analytical experience in simple to complex systems.

Role: PROFESSIONAL

Number of Vacancies: 1

Work Schedule: Monday – Friday

Work Hours: 7:30 am – 4:00 pm

Lunch: 30 Minutes

Location: HECO Alii Place – Oahu, Maui and Hawai’i Island

About Hawaiian Electric Companies
Hawaiian Electric Companies provide electricity and services to 95 percent of the state’s 1.4 million residents. The company is also one of the state’s leading employers and a major contributor and supporter of community and educational programs.

The demand for power that has fueled the growth of the Hawaiian Islands has been met by Hawaiian Electric Companies for well over a century. And as the next millennium unfolds, the company is committed to providing quality service and seeking clean local energy sources to power generations of Hawaii families and businesses to come. Visit us at http://hawaiianelectric.com.

Interested individuals should apply online. The application must clearly indicate the demonstrated experience/knowledge/skills/abilities the candidate possesses which specifically qualifies him/her for the position.

Should there be no candidates with this experience, the company may consider applicants without such experience who meet the knowledge/skill requirements. If such a candidate is hired, he or she will initially be placed on a development plan commensurate with his/her education and experience level.

Applicant Certification
By submitting an application for the position, candidates:
1. Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law;
2. Authorize and consent to, without reservation, the Hawaiian Electric Companies sharing any and all information regarding previous or present employment, educational training or personal information from their records and from any other source with the hiring department or subsidiary company;
3. Release, discharge, and hold harmless, Hawaiian Electric Companies, from any and all liability for any damage which may be claimed as a result of furnishing such information to the hiring department or subsidiary company;
4. Authorizes release and transfer of all personnel records to be maintained by the hiring company in the event of an inter-company transfer; and
5. Authorize, direct, and consent to Hawaiian Electric Companies and/or its authorized agents to conduct investigations into candidates’ background. These investigations may include, but are not limited to searches for information about applicants; record of criminal convictions to the extent permitted by law, education records, professional certifications, personal character references, and employment history.

EEO Statement
Hawaiian Electric Companies is an equal employment opportunity/affirmative action employer. We actively seek diversity among our employees. We do not discriminate on the basis of age, race, color, religion, sex/gender (including gender identity/expression), ancestry/national origin, disability, marital status, arrest and court record, sexual orientation, pregnancy, veteran status, genetic information, domestic or sexual violence victim status, or other protected categories in accordance with state and federal laws. We further encourage individuals with disabilities, minorities, veterans and women to apply.

Hawaiian Electric Companies complies with Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at (808) 543-4848.

Affiliate Disclaimer
Hawaiian Electric Company, Inc., Maui Electric Company, and Hawaii Electric Light (“Company”) are Hawaii Public Utilities Commission (“PUC”) regulated companies. The disclosure relating to Affiliate Transaction Requirements that follows is made pursuant to the PUC’s Decision and Order No. 35962, issued on December 19, 2018, and subsequently modified by Order No. 36112, issued on January 24, 2019 in Docket No. 2018-0065.

By submitting your application, you understand and acknowledge that, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate, said Affiliate will be required to make a one-time payment to the Company in an amount up to twenty-five percent (25%) of your base annual compensation.

In addition, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate or an Affiliate-Related Entity, for a period of one year, you cannot appear in negotiations or otherwise interact directly with the Company or work on the same matter that you worked on while with the Company.

Affiliate is defined as “any person or entity that possesses an ‘affiliate interest’ in a utility as defined by section 269-19.5, Hawaii Revised Statutes (“HRS”), including a utility’s parent holding company, except as otherwise provided by HRS section 269-19.5(h).”

Affiliate-Related Entity is defined as “a third party that provides electricity-related services in a regulated utility’s service territory that has a material financial, operational, or ownership interest with an unregulated affiliate of the utility and of whom the utility has reasonable knowledge.”

For a current list of all Affiliates and Affiliate-Related Entities, please see:
https://www.hawaiianelectric.com/about-us/key-performance-metrics/financial/affiliate-transactions

This list may be amended, updated or revised from time to time without notice.